Contact Information:
Please contact David Silber at 240-997-6646 if there are any questions.
Initial Room Setup:
- Air walls:
- Make sure that the double airwalls will be fully deployed. I can imagine the people running that party wanting to gain an extra 1400 square feet and so wanting the Salon E/F wall to be removed. However, that would reduce the sound insulation to unacceptable levels. Also, we should make sure that any doors in that airwall are kept closed, as they would have a similar effect if opened.
- The airwall between salons G & L should be removed. Or perhaps half of it should be left up, to provide a corner for photography.
- Salon K should be entirely enclosed.
- There should be a door in the airwall between salons G & K, set as close to the salon G/H divider as possible.
- Stage Riser Platforms:
- We will need ten risers total. Eight 24 inches high. One 16 inches high. One 32 inches high.
- Center the stage on the airwall between Salons G & H and set it five feet away from that airwall.
- The main stage area will be made up of six risers arranged to give us an area 24 feet wide by 12 feet deep.
- Wings will be one riser set on each side with their short edge to the main stage and with the back edges lined up with the stage.
- That one shorter platform should be set off to stage right with a two-foot space left between it and the stage right wing.
- Stage steps -- One set of steps at the end of each wing. What is the width of their steps? If we can get steps with no handrail, one or two should be placed at the front of the stage.
- Control platform -- One riser should be set near the middle of the airwall between G & F. It should be set to 32 inches high and have steps at each end.
- Two 8-foot tables for control platform.
- Skirting should be supplied, but not installed until we are done wiring under the stage.
- Chairs should be set in the back third of the room.
- A lectern should be set on that short riser.
Power:
- Power should be supplied in the form of 14 120-volt 20amp circuits. I think that the most cost-effective way to get this is in the form of 2 8-circuit "spider boxes".
- This power should be set under the center of the back of the stage where it can be reached.
- Cables supplying power should be routed along the wall shared with salons H & F, so as not to block the entrances from salons K & L to salon G.
Room Lights:
- We will need to be able to control the Salon G lights separately from the rest of the Grand Ballroom.
- All other Grand Ballroom controls must be set to NOT affect the Salon G lights.
- Remote room lighting control to be placed at our control area.
Saturday Morning Setup:
- Time: 08:30.
- There should be a water station set.
Saturday Afternoon Setup:
- Time: ??
- Chairs should be set just before the GoH? speeches.
Saturday Evening Setup:
- Time: ??
- We will need another 8-foot table.
- We may need to have a couple of partial rows of chairs removed to make room for the table.
Do I have to specify that the room should be clean when we get it?
Do I have to specify that all tables come with linen?